Alternatives · 2026
Best Smart Paste Alternatives in 2026
24 alternatives · 19 with a free plan · Updated
What are the best Smart Paste alternatives?
The best Smart Paste alternatives for AI Document Extraction in 2026 are FormToExcel (AI form to Excel converter, free), facturasaexcel (converts PDF invoices into Excel spreadsheets, free) and Mediar (AI data entry tool, free). 19 of the 24 listed alternatives have a free or freemium plan.
Looking for something other than Smart Paste? Below are 24 alternatives in AI Document Extraction, AI Forms and AI PDF, 23 of them closely matched, ranked by how much they overlap with Smart Paste. Smart Paste itself is free. Each entry shows what the tool does, what it shares with Smart Paste, its key features and pricing.
What is Smart Paste?
Retyping details from a web page or PDF into a form or spreadsheet is slow, and Smart Paste is built to cut that out. Smart Paste is a Chrome extension for data entry that extracts information from websites and PDFs and pastes it where you need it. Each extract or paste counts as one interaction.
- Pricing
- Free
Key features of Smart Paste
- Works on websites and PDFs
- Dedicated email support
- Send us a message to get a quote
Smart Paste alternatives compared
| Tool | Pricing | Shared with Smart Paste | Match |
|---|---|---|---|
| Smart Paste | Free | — | Original |
| FormToExcel | Free | AI Document Extraction, AI Forms, AI PDF, AI Spreadsheet | Strong match |
| facturasaexcel | Free | AI Document Extraction, AI PDF, AI Productivity Tools, AI Spreadsheet | Strong match |
| Mediar | Free | AI Document Extraction, AI Forms, AI PDF, AI Productivity Tools | Strong match |
| FillBot | Free | AI Document Extraction, AI Forms, AI Productivity Tools | Strong match |
| Instafill.ai | Free | AI Document Extraction, AI Forms, AI PDF, AI Productivity Tools | Strong match |
Top 24 alternatives to Smart Paste
- #1
FormToExcel is an AI form to Excel converter that extracts data from PDFs and images into spreadsheets.
In common with Smart Paste: AI Document Extraction, AI Forms, AI PDF, AI Spreadsheet
- Converts forms and images to Excel using AI for automated data extraction
Pricing: free, same as Smart Paste
- #2f
Converts PDF invoices into Excel spreadsheets with AI, extracting invoice data for bookkeeping and tax filing without manual entry.
In common with Smart Paste: AI Document Extraction, AI PDF, AI Productivity Tools, AI Spreadsheet
- Tool to automatically extract invoice data and convert to Excel for accounting
Pricing: free, same as Smart Paste
- #3
Mediar is an AI data entry tool that fills Windows applications from documents in various formats.
In common with Smart Paste: AI Document Extraction, AI Forms, AI PDF, AI Productivity Tools
- Reduces manual data entry time
- Enhances accuracy and compliance
- Boosts team productivity
Pricing: free, same as Smart Paste
- #4
FillBot is an AI form filler Chrome extension that autofills repetitive web forms and CRM data entry, cutting manual typing.
In common with Smart Paste: AI Document Extraction, AI Forms, AI Productivity Tools
- Saves time by automating repetitive form filling
- Reduces errors with AI-powered accuracy
- Works on 1000+ sites and CRMs
Pricing: free, same as Smart Paste
- #5
Instafill.ai is an AI PDF form filler that completes fillable PDF forms and helps with document signing for paperwork tasks.
In common with Smart Paste: AI Document Extraction, AI Forms, AI PDF, AI Productivity Tools
- AI-powered online tool to automate PDF form filling and document signing
Pricing: free, same as Smart Paste
- #6
hiData is an AI workspace that turns PDFs, images and websites into structured spreadsheets and generates presentation decks from your data.
In common with Smart Paste: AI Document Extraction, AI Productivity Tools, AI Spreadsheet
- An AI-powered workspace for data analysis
Pricing: enterprise (custom pricing), while Smart Paste is free
- #7
AI PDF data extraction add-on for Google Sheets that pulls information from many PDFs into spreadsheet cells.
In common with Smart Paste: AI Document Extraction, AI PDF, AI Spreadsheet
- Efficiently extracts information from multiple PDFs
- Integrates directly with Google Sheets
- Simple formula-based usage
Pricing: free, same as Smart Paste
- #8
Automagical Apps is a set of AI productivity tools for Google Workspace and Chrome that automate repetitive tasks in forms, slides, and PDFs.
In common with Smart Paste: AI Forms, AI PDF, AI Productivity Tools
- Automagical Forms Please go to the product page to see pricing for that product
- Each product has individualized pricing that is based on single licensing or…
- Or simply contact sales
Pricing: enterprise (custom pricing), while Smart Paste is free
- #9
Plain-English AI data analysis tool that turns spreadsheets, PDFs and databases into charts, tables and insights without SQL or Python.
In common with Smart Paste: AI Document Extraction, AI PDF, AI Spreadsheet
- AI platform for data visualization and analysis without coding or complex formulas
Pricing: free, same as Smart Paste
- #10
Free online OCR tool that extracts text from images, with batch uploads of up to 50 images at once on its paid plans.
In common with Smart Paste: AI Document Extraction, AI PDF, AI Productivity Tools
Pricing: freemium (free plan + paid upgrades); Smart Paste is free
- #11
Cirql is a business automation service that handles routine tasks and manages email workflows for companies, with custom workflow setup and a dedicated consultant.
In common with Smart Paste: AI Document Extraction, AI Productivity Tools, AI Web Scraping
- AI-powered platform automating business tasks and managing emails
Pricing: freemium (free plan + paid upgrades); Smart Paste is free
- #12
Chatsheet AI is a spreadsheet-based tool for running AI data extraction, PDF summarizing, and web scraping tasks with GPT models.
In common with Smart Paste: AI Document Extraction, AI Spreadsheet, AI Web Scraping
- Automates repetitive tasks
- Offers a simple spreadsheet interface for complex AI tasks
- Provides a range of AI tools for different use cases
Pricing: free, same as Smart Paste
- #13
Parseur extracts data from PDFs, emails, and scanned documents into tables and spreadsheets, a document data extraction tool for high volume work.
In common with Smart Paste: AI Document Extraction, AI PDF
- Saves up to 98% on data entry with AI
- Built for heavy-duty data extraction
- Extract tables
Pricing: free, same as Smart Paste
- #14
Procys is a document processing tool that extracts data from invoices, receipts and ID cards using OCR and automates accounts payable workflows.
In common with Smart Paste: AI Document Extraction, AI PDF, AI Productivity Tools
Pricing: free, same as Smart Paste
- #15
Tablextract is an AI table extraction tool that pulls tables out of PDFs, images and documents for easier reuse.
In common with Smart Paste: AI Document Extraction, AI PDF, AI Productivity Tools
- Additional Credits 150 Credits
Pricing: paid, while Smart Paste is free
- #16
ParseMania is an AI document extraction tool that pulls data from documents and websites to cut down on manual data entry.
In common with Smart Paste: AI Document Extraction, AI Forms, AI Web Scraping
- Reduces manual data entry
- Automates document processing workflows
- Supports various document formats
Pricing: free, same as Smart Paste
- #17
Converts PDF bank statements to CSV files automatically, cutting manual data entry for finance and bookkeeping work.
In common with Smart Paste: AI Document Extraction, AI PDF, AI Spreadsheet
- Saves time by automating manual data entry
- Reduces human error through automation
- Easy to use with a simple upload and download process
Pricing: free, same as Smart Paste
- #18
Cradl AI is an AI document parsing tool that extracts data from documents with no-code workflows and integrations.
In common with Smart Paste: AI Document Extraction, AI PDF, AI Productivity Tools
Pricing: paid, while Smart Paste is free
- #19
AI research tool that automates manual company research, lead generation and data enrichment from plain English prompts.
In common with Smart Paste: AI Document Extraction, AI Productivity Tools, AI Web Scraping
- Automates time-consuming manual research tasks
- Enables processing of large datasets quickly
- User-friendly interface with plain English prompts
Pricing: free, same as Smart Paste
- #20
Chrome extension that extracts tables from web pages and exports them to Google Sheets, CSV, or Excel.
In common with Smart Paste: AI Document Extraction, AI Spreadsheet
- Simplifies data extraction from web pages
- Supports multiple export formats (Google Sheets
- Excel)
Pricing: free, same as Smart Paste
- #21
ScanTextAI is an online OCR tool that turns images, photos, screenshots and scanned documents into editable, searchable text.
In common with Smart Paste: AI Document Extraction, AI PDF, AI Productivity Tools
- It can convert any images
- Extract text accurately from an image and save it in PDF
- Word format
Pricing: free, same as Smart Paste
- #22C
Cape AI is an agentic AI platform for financial institutions that automates document extraction, sensitive data redaction, and compliance and risk workflows.
In common with Smart Paste: AI Document Extraction, AI PDF, AI Productivity Tools
- Agentic AI for financial institutions to enhance productivity and automate workflows
Pricing: free, same as Smart Paste
- #23
DocsLoop is an AI document extraction tool that pulls data from PDFs into automated workflows, with pricing based on credits per page.
In common with Smart Paste: AI Document Extraction, AI PDF
- Expires in 3 months
- Expires in 6 months
- Credits never expire
Pricing: freemium (free plan + paid upgrades); Smart Paste is free
- #24
DocumentPro is an AI document extraction tool that pulls structured data from PDFs and scanned files for finance and legal teams.
In common with Smart Paste: AI Document Extraction, AI PDF, AI Productivity Tools
- Reduces manual effort by up to 90%
- Increases accuracy
- Supports various document formats and integrations
Pricing: enterprise (custom pricing), while Smart Paste is free
How we picked these Smart Paste alternatives
We rank tools by how closely they match Smart Paste: tools that share more of its categories rank first, then tools whose main category, tags and description overlap with it, then community votes and views. Pricing type and features come from each product's SoftwareVital listing. Admins can pin or remove tools from this list.
Frequently asked questions
What are the best alternatives to Smart Paste in 2026?
The closest alternatives to Smart Paste are FormToExcel, facturasaexcel, Mediar, FillBot and Instafill.ai. They are ranked by how many categories and tags they share with Smart Paste and how similar their descriptions are, then by community votes and views on SoftwareVital.
What is the closest alternative to Smart Paste?
FormToExcel is the closest match because it shares AI Document Extraction, AI Forms and AI PDF with Smart Paste. It is free.
Are there free alternatives to Smart Paste?
Yes. 19 of the 24 alternatives have a free or freemium plan, including FormToExcel (free), facturasaexcel (free), Mediar (free), FillBot (free) and Instafill.ai (free). Smart Paste is free.
Which Smart Paste alternatives are paid or enterprise tools?
hiData (enterprise), Automagical Apps (enterprise), Tablextract (paid), Cradl AI (paid) and DocumentPro (enterprise) use paid or enterprise pricing, which usually means more support and admin options for teams.
How does Smart Paste compare to FormToExcel?
FormToExcel overlaps with Smart Paste in AI Document Extraction, AI Forms and AI PDF. Its listed features include converts forms and images to Excel using AI for automated data extraction. Pricing: free, same as Smart Paste. Open the side-by-side compare page for a full breakdown.
What category is Smart Paste in?
Smart Paste is listed under AI Document Extraction on SoftwareVital. Browse that category to see more tools in the same group.